Purpose of Archiving and Publishing

Oct 13, 2025 by leolavanderia.com.br 99 views

Introduction

In today's digital age, data and software play a crucial role in research and innovation. However, with the increasing volume of data being generated, it's essential to ensure that this data is properly archived and published to maintain its integrity and accessibility. The updated RDSM policy emphasizes the importance of archiving and publishing data, and this guide aims to provide a comprehensive update on the process.

Purpose of Archiving and Publishing

Archiving and publishing data are essential steps in the research process. Archiving ensures that data is preserved for future use, while publishing makes it accessible to the broader research community. By following this guide, researchers can ensure that their data is properly archived and published, adhering to the updated RDSM policy.

Difference between Storing and Archiving Data

While storing and archiving data may seem like similar concepts, they serve distinct purposes. Storing data refers to the process of saving data in a secure location, such as a hard drive or cloud storage. Archiving data, on the other hand, involves preserving data in a way that ensures its long-term accessibility and integrity. According to the RDM guide, "archiving is the process of selecting, preserving, and providing access to digital content, such as data, documents, and software, for the long-term." [1]

Preservation Term

When it comes to archiving data, it's essential to consider the preservation term. The RDM guide defines preservation term as "the period of time during which data is preserved and made accessible." [2] For mid- or long-term preservation, researchers should consider using trusted repositories that adhere to international standards, such as the Open Archival Information System (OAIS) model.

Requirements

To ensure that data is properly archived and published, researchers must meet certain requirements. These include:

PID (Persistent Identifier): A unique identifier that provides a permanent link to the data.
Metadata: Information about the data, such as its creation date, author, and context.
Licence: A license that governs the use and reuse of the data.
Trusted Repository: A repository that adheres to international standards and ensures the long-term preservation of the data.

Repositories

When selecting a repository, researchers should consider the following factors:

Topic: The repository's focus and relevance to the research topic.
Depositing data: The process of depositing data into the repository.
Choosing a different repository: The option to choose a different repository if the initial one is not suitable.

Workflow

The workflow for archiving and publishing data involves several steps:

Identify which data needs to be preserved: Determine which data is essential for the research and should be preserved.
Select a repository: Choose a trusted repository that meets the requirements and is relevant to the research topic.
Convert file formats: Convert the data into formats that are compatible with the repository.
Work on the documentation: Create documentation that provides context and information about the data.
Create a readme file: Create a file that provides an overview of the data and its contents.
Create a custom license: Create a license that governs the use and reuse of the data.
Upload data to a repository: Deposit the data into the selected repository.
Check if data or software publication is registered in VU Research Portal (PURE): Verify that the data or software publication is registered in the VU Research Portal.

Alternative Strategies

In addition to archiving and publishing data, researchers may consider alternative strategies, such as:

Publishing data in a data journal: Publish data in a data journal that is specifically designed for data publication.
Publishing data as supplementary information with your article: Publish data as supplementary information with an article, making it accessible to readers.

Conclusion

Archiving and publishing data are essential steps in the research process. By following this guide, researchers can ensure that their data is properly archived and published, adhering to the updated RDSM policy. Remember to consider the preservation term, requirements, and workflow when archiving and publishing data.

References

[1] RDM guide. (n.d.). Document and preserve. Retrieved from https://rdm.vu.nl/guides/document-and-preserve.html

[2] RDM guide. (n.d.). Publish and share. Retrieved from https://rdm.vu.nl/guides/publish-and-share.html#data-archiving-mid--or-long-term

Additional Resources

RDM guide. (n.d.). Document and preserve. Retrieved from https://rdm.vu.nl/guides/document-and-preserve.html
RDM guide. (n.d.). Publish and share. Retrieved from https://rdm.vu.nl/guides/publish-and-share.html
RDM guide. (n.d.). Data publication. Retrieved from https://rdm.vu.nl/topics/data-publication.html
Frequently Asked Questions: Archiving and Publishing Data ===========================================================

Q: What is the purpose of archiving and publishing data?

A: The purpose of archiving and publishing data is to ensure that it is preserved for future use and made accessible to the broader research community. Archiving ensures that data is preserved in a way that ensures its long-term accessibility and integrity, while publishing makes it accessible to others.

Q: What is the difference between storing and archiving data?

A: Storing data refers to the process of saving data in a secure location, such as a hard drive or cloud storage. Archiving data, on the other hand, involves preserving data in a way that ensures its long-term accessibility and integrity.

Q: What are the requirements for archiving and publishing data?

A: The requirements for archiving and publishing data include:

PID (Persistent Identifier): A unique identifier that provides a permanent link to the data.
Metadata: Information about the data, such as its creation date, author, and context.
Licence: A license that governs the use and reuse of the data.
Trusted Repository: A repository that adheres to international standards and ensures the long-term preservation of the data.

Q: What is a trusted repository?

A: A trusted repository is a repository that adheres to international standards and ensures the long-term preservation of the data. It is a repository that is recognized as a reliable and trustworthy source of data.

Q: How do I select a repository?

A: When selecting a repository, consider the following factors:

Topic: The repository's focus and relevance to the research topic.
Depositing data: The process of depositing data into the repository.
Choosing a different repository: The option to choose a different repository if the initial one is not suitable.

Q: What is the workflow for archiving and publishing data?

A: The workflow for archiving and publishing data involves several steps:

Identify which data needs to be preserved: Determine which data is essential for the research and should be preserved.
Select a repository: Choose a trusted repository that meets the requirements and is relevant to the research topic.
Convert file formats: Convert the data into formats that are compatible with the repository.
Work on the documentation: Create documentation that provides context and information about the data.
Create a readme file: Create a file that provides an overview of the data and its contents.
Create a custom license: Create a license that governs the use and reuse of the data.
Upload data to a repository: Deposit the data into the selected repository.
Check if data or software publication is registered in VU Research Portal (PURE): Verify that the data or software publication is registered in the VU Research Portal.

Q: What are alternative strategies for archiving and publishing data?

A: Alternative strategies for archiving and publishing data include:

Publishing data in a data journal: Publish data in a data journal that is specifically designed for data publication.
Publishing data as supplementary information with your article: Publish data as supplementary information with an article, making it accessible to readers.

Q: How do I ensure that my data is properly archived and published?

A: To ensure that your data is properly archived and published, follow the guidelines outlined in this guide. Make sure to consider the preservation term, requirements, and workflow when archiving and publishing data.

Q: What resources are available for archiving and publishing data?

A: The following resources are available for archiving and publishing data:

RDM guide. (n.d.). Document and preserve. Retrieved from https://rdm.vu.nl/guides/document-and-preserve.html
RDM guide. (n.d.). Publish and share. Retrieved from https://rdm.vu.nl/guides/publish-and-share.html
RDM guide. (n.d.). Data publication. Retrieved from https://rdm.vu.nl/topics/data-publication.html